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Questions about sending out Author visit proposals to schools.

Started by HuiLi, May 16, 2024, 07:23 AM

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HuiLi

Hello, hope you all are having a great day!

I have a couple of questions about sending out proposals to schools:

1. Does late May or early June sound like a good time to send out inquiries in batches?
   
2. Is it effective to send inquiries to school librarians? Last year, I sent about 12 emails to different school librarians, but only one replied. I did get another invitation from a school librarian who read my book at a local library though. All other school visits came from people I met. Would it be better to send inquiries to school principals instead?

Thank you very much!

RebeccaL-G

If you send things out at the very end of the year, the person receiving it might not be the same person who does that job the following year. I send out info early in the school year. Who to send it to is always the big issue. In the past a lot of schools had librarians but many schools now have aides or clerks who run the library and they may change from year to year. It also may depend on where you're at. In California I'm finding it helpful to connect with the academic coach or TOSA (teacher on special assignment).
Rebecca Langston-George
www.rebeccalangston-george.com

Debbie Vilardi

I agree with Rebecca that October or November is the time to send things out. The first month of school is very busy. In my area, you'd want to send to the PTA Arts in Education committee chair or the librarian or reading specialist/literacy coach with the principal copied on the message. I'm in New York. (Here, you have to have insurance and be registered with a BOCES -- don't worry if you don't know what that means.)
Website: http://www.debbievilardi.com/
Twitter: @dvilardi1

HuiLi

Quote from: RebeccaL-G on May 16, 2024, 04:10 PMIf you send things out at the very end of the year, the person receiving it might not be the same person who does that job the following year. I send out info early in the school year. Who to send it to is always the big issue. In the past a lot of schools had librarians but many schools now have aides or clerks who run the library and they may change from year to year. It also may depend on where you're at. In California I'm finding it helpful to connect with the academic coach or TOSA (teacher on special assignment).

Hi RebeccaL-G, Thank you for your advice! I'll consider sending out info early in the school year instead. I appreciate the tip about connecting with academic coaches or TOSAs. This gives me a new direction.

HuiLi

Quote from: Debbie Vilardi on May 16, 2024, 06:33 PMI agree with Rebecca that October or November is the time to send things out. The first month of school is very busy. In my area, you'd want to send to the PTA Arts in Education committee chair or the librarian or reading specialist/literacy coach with the principal copied on the message. I'm in New York. (Here, you have to have insurance and be registered with a BOCES -- don't worry if you don't know what that means.)
Hi Debbie, Thanks so much for your input! October or November sounds like a good time. I'll try reaching out to the PTA Arts in Education committee chair, librarian, or reading specialist/literacy coach, with the principal copied. Appreciate your advice!

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